From 07414d7a72c9e089a4d2388f277d5a99e807aaac Mon Sep 17 00:00:00 2001 From: "TaduJR (via MelvinBot)" Date: Fri, 18 Sep 2026 20:26:44 +0000 Subject: [PATCH 1/6] Docs: clarify GPS trip behavior when stopped without moving Co-authored-by: TaduJR --- .../reports-and-expenses/Distance-Expenses.md | 12 ++++++++++-- 1 file changed, 10 insertions(+), 2 deletions(-) diff --git a/docs/articles/new-expensify/reports-and-expenses/Distance-Expenses.md b/docs/articles/new-expensify/reports-and-expenses/Distance-Expenses.md index 2c5df39332c8..d448ed549b19 100644 --- a/docs/articles/new-expensify/reports-and-expenses/Distance-Expenses.md +++ b/docs/articles/new-expensify/reports-and-expenses/Distance-Expenses.md @@ -1,7 +1,7 @@ --- title: Distance Expenses description: Learn how to create a Distance expense using GPS tracking, map-based routes, manual entry, or odometer readings, and how the reimbursement rate is determined in New Expensify. -keywords: [New Expensify, distance expense, mileage, mileage reimbursement, create expense, distance rate, workspace rate, map route, reimbursement rate, manual mileage, manual distance, global create, track distance, GPS, GPS tracking, start GPS, track route, track mileage, mileage tracking, calculate mileage reimbursement, mileage rate, odometer, odometer reading, odometer image, odometer mileage, odometer distance, start reading, end reading, save for later, in-progress odometer, incomplete odometer, edit distance, edit waypoints, manual edit distance, edit stop, trim trip, edit GPS trip, shorten GPS route, GPS slider, total distance] +keywords: [New Expensify, distance expense, mileage, mileage reimbursement, create expense, distance rate, workspace rate, map route, reimbursement rate, manual mileage, manual distance, global create, track distance, GPS, GPS tracking, start GPS, track route, track mileage, mileage tracking, calculate mileage reimbursement, mileage rate, odometer, odometer reading, odometer image, odometer mileage, odometer distance, start reading, end reading, save for later, in-progress odometer, incomplete odometer, edit distance, edit waypoints, manual edit distance, edit stop, trim trip, edit GPS trip, shorten GPS route, GPS slider, total distance, stop GPS trip, stop without moving, resume GPS trip, discard GPS trip, zero distance trip, same start and stop location, no edit icon] internalScope: Audience is all members. Covers creating Distance expenses using GPS tracking, map-based routes, manual entry, and odometer readings, plus how reimbursement rates are applied. Does not cover configuring Workspace distance rates in detail or broader report submission workflows. --- @@ -181,7 +181,15 @@ The GPS receipt shows a map of your actual route driven, along with the total di ## Can I edit a GPS trip after I stop tracking? -Yes. After you tap **Stop**, tap the pencil **Edit** icon next to the distance counter to open the **Edit stop** screen. Drag the slider to move the end point back to an earlier stop along your recorded route — the map route and the **Total distance** value update live as you drag — then tap **Save**. The GPS screen then shows the trimmed distance and updated end address. To restore the full trip, open **Edit stop** again and drag the slider all the way to the right. Tapping **Resume** and **Stop** also resets any trim and shows the full trip again. +Yes, as long as the trip is long enough to trim. After you tap **Stop**, tap the pencil **Edit** icon next to the distance counter to open the **Edit stop** screen. Drag the slider to move the end point back to an earlier stop along your recorded route — the map route and the **Total distance** value update live as you drag — then tap **Save**. The GPS screen then shows the trimmed distance and updated end address. To restore the full trip, open **Edit stop** again and drag the slider all the way to the right. Tapping **Resume** and **Stop** also resets any trim and shows the full trip again. + +The pencil **Edit** icon does not appear on a very short trip, because there is nothing to trim. Expensify records a new location roughly every 100 meters (330 feet), so a trip shorter than that — including one you stop without driving anywhere — has only one recorded location. + +## What happens if I tap Stop without moving? + +The trip stays on screen with a distance of 0, your current address shown under both **Start** and **Stop**, and the **Resume** and **Save** buttons available. Tap **Resume** to keep recording from where you are, or tap the trash icon next to the distance counter to discard the trip. + +You can't turn that trip into an expense: tapping **Save** shows a **Can't create expense** message explaining that you can't create an expense with the same start and stop location. Tap **Got it** to return to the trip, which stays on screen so you can resume or discard it. ## Can I use GPS tracking on web or desktop? From a625ee38f4942af44645df7ca24f40645f03a291 Mon Sep 17 00:00:00 2001 From: "TaduJR (via MelvinBot)" Date: Sat, 19 Sep 2026 04:37:28 +0000 Subject: [PATCH 2/6] Address review feedback on GPS stop-without-moving docs - Drop the 100 m recording-interval detail; the Edit icon is gated on trip distance (canGpsTripBeTrimmed), and the interval is 50 m since #101431 - Show the distance as 0.00 to match DISTANCE_DECIMAL_PLACES - Note that discarding via the trash icon requires a confirmation - Tighten the Can't create expense paragraph - Add the can't create expense keyword Co-authored-by: TaduJR --- .../reports-and-expenses/Distance-Expenses.md | 8 ++++---- 1 file changed, 4 insertions(+), 4 deletions(-) diff --git a/docs/articles/new-expensify/reports-and-expenses/Distance-Expenses.md b/docs/articles/new-expensify/reports-and-expenses/Distance-Expenses.md index d448ed549b19..5e3cd21fdd5d 100644 --- a/docs/articles/new-expensify/reports-and-expenses/Distance-Expenses.md +++ b/docs/articles/new-expensify/reports-and-expenses/Distance-Expenses.md @@ -1,7 +1,7 @@ --- title: Distance Expenses description: Learn how to create a Distance expense using GPS tracking, map-based routes, manual entry, or odometer readings, and how the reimbursement rate is determined in New Expensify. -keywords: [New Expensify, distance expense, mileage, mileage reimbursement, create expense, distance rate, workspace rate, map route, reimbursement rate, manual mileage, manual distance, global create, track distance, GPS, GPS tracking, start GPS, track route, track mileage, mileage tracking, calculate mileage reimbursement, mileage rate, odometer, odometer reading, odometer image, odometer mileage, odometer distance, start reading, end reading, save for later, in-progress odometer, incomplete odometer, edit distance, edit waypoints, manual edit distance, edit stop, trim trip, edit GPS trip, shorten GPS route, GPS slider, total distance, stop GPS trip, stop without moving, resume GPS trip, discard GPS trip, zero distance trip, same start and stop location, no edit icon] +keywords: [New Expensify, distance expense, mileage, mileage reimbursement, create expense, distance rate, workspace rate, map route, reimbursement rate, manual mileage, manual distance, global create, track distance, GPS, GPS tracking, start GPS, track route, track mileage, mileage tracking, calculate mileage reimbursement, mileage rate, odometer, odometer reading, odometer image, odometer mileage, odometer distance, start reading, end reading, save for later, in-progress odometer, incomplete odometer, edit distance, edit waypoints, manual edit distance, edit stop, trim trip, edit GPS trip, shorten GPS route, GPS slider, total distance, stop GPS trip, stop without moving, resume GPS trip, discard GPS trip, zero distance trip, same start and stop location, no edit icon, can't create expense] internalScope: Audience is all members. Covers creating Distance expenses using GPS tracking, map-based routes, manual entry, and odometer readings, plus how reimbursement rates are applied. Does not cover configuring Workspace distance rates in detail or broader report submission workflows. --- @@ -183,13 +183,13 @@ The GPS receipt shows a map of your actual route driven, along with the total di Yes, as long as the trip is long enough to trim. After you tap **Stop**, tap the pencil **Edit** icon next to the distance counter to open the **Edit stop** screen. Drag the slider to move the end point back to an earlier stop along your recorded route — the map route and the **Total distance** value update live as you drag — then tap **Save**. The GPS screen then shows the trimmed distance and updated end address. To restore the full trip, open **Edit stop** again and drag the slider all the way to the right. Tapping **Resume** and **Stop** also resets any trim and shows the full trip again. -The pencil **Edit** icon does not appear on a very short trip, because there is nothing to trim. Expensify records a new location roughly every 100 meters (330 feet), so a trip shorter than that — including one you stop without driving anywhere — has only one recorded location. +The pencil **Edit** icon does not appear on a very short trip, such as one you stop without driving anywhere, because there is nothing to trim. ## What happens if I tap Stop without moving? -The trip stays on screen with a distance of 0, your current address shown under both **Start** and **Stop**, and the **Resume** and **Save** buttons available. Tap **Resume** to keep recording from where you are, or tap the trash icon next to the distance counter to discard the trip. +The trip stays on screen with a distance of 0.00, your current address shown under both **Start** and **Stop**, and the **Resume** and **Save** buttons available. Tap **Resume** to keep recording from where you are, or tap the trash icon next to the distance counter and confirm to discard the trip. -You can't turn that trip into an expense: tapping **Save** shows a **Can't create expense** message explaining that you can't create an expense with the same start and stop location. Tap **Got it** to return to the trip, which stays on screen so you can resume or discard it. +A trip with the same start and stop location can't be turned into an expense. Tapping **Save** shows a **Can't create expense** message. Tap **Got it** to go back to the trip, then resume or discard it. ## Can I use GPS tracking on web or desktop? From f4e16e023df7c658dc0b0414facaa47747e5334e Mon Sep 17 00:00:00 2001 From: "TaduJR (via MelvinBot)" Date: Sat, 19 Sep 2026 05:43:54 +0000 Subject: [PATCH 3/6] Scope the Can't create expense restriction to zero-distance trips Save only shows the modal when distanceInMeters === 0, so a trip that loops back to its start point still saves. Also bold the Stop button name in the FAQ heading per HELPSITE_NAMING_CONVENTIONS. Co-authored-by: TaduJR --- .../new-expensify/reports-and-expenses/Distance-Expenses.md | 4 ++-- 1 file changed, 2 insertions(+), 2 deletions(-) diff --git a/docs/articles/new-expensify/reports-and-expenses/Distance-Expenses.md b/docs/articles/new-expensify/reports-and-expenses/Distance-Expenses.md index 5e3cd21fdd5d..8e16deb18d94 100644 --- a/docs/articles/new-expensify/reports-and-expenses/Distance-Expenses.md +++ b/docs/articles/new-expensify/reports-and-expenses/Distance-Expenses.md @@ -185,11 +185,11 @@ Yes, as long as the trip is long enough to trim. After you tap **Stop**, tap the The pencil **Edit** icon does not appear on a very short trip, such as one you stop without driving anywhere, because there is nothing to trim. -## What happens if I tap Stop without moving? +## What happens if I tap **Stop** without moving? The trip stays on screen with a distance of 0.00, your current address shown under both **Start** and **Stop**, and the **Resume** and **Save** buttons available. Tap **Resume** to keep recording from where you are, or tap the trash icon next to the distance counter and confirm to discard the trip. -A trip with the same start and stop location can't be turned into an expense. Tapping **Save** shows a **Can't create expense** message. Tap **Got it** to go back to the trip, then resume or discard it. +A trip with a distance of 0.00 can't be turned into an expense. Tapping **Save** shows a **Can't create expense** message. Tap **Got it** to go back to the trip, then resume or discard it. ## Can I use GPS tracking on web or desktop? From 576c22af6be11ed3ac13bcec8f296d777a7babaf Mon Sep 17 00:00:00 2001 From: "TaduJR (via MelvinBot)" Date: Sat, 19 Sep 2026 06:03:52 +0000 Subject: [PATCH 4/6] Document stopping before the first location is recorded Tapping Stop before the first GPS fix arrives leaves gpsPoints as [[]], so isTripStopped is false, the Waypoints block unmounts, and the Start button renders again. Worded around the location being found, not the start address appearing, since point recording and address resolution are decoupled. Co-authored-by: TaduJR --- .../new-expensify/reports-and-expenses/Distance-Expenses.md | 2 ++ 1 file changed, 2 insertions(+) diff --git a/docs/articles/new-expensify/reports-and-expenses/Distance-Expenses.md b/docs/articles/new-expensify/reports-and-expenses/Distance-Expenses.md index 8e16deb18d94..584ad54a7790 100644 --- a/docs/articles/new-expensify/reports-and-expenses/Distance-Expenses.md +++ b/docs/articles/new-expensify/reports-and-expenses/Distance-Expenses.md @@ -191,6 +191,8 @@ The trip stays on screen with a distance of 0.00, your current address shown und A trip with a distance of 0.00 can't be turned into an expense. Tapping **Save** shows a **Can't create expense** message. Tap **Got it** to go back to the trip, then resume or discard it. +If you tap **Stop** right after **Start**, before Expensify finds your location, no trip is kept and the **Start** button shows again. + ## Can I use GPS tracking on web or desktop? No. GPS tracking requires the iOS or Android mobile app because it uses your device's location services. On web or desktop, you'll see a prompt to download the mobile app when selecting GPS. You can still use map-based or manual distance entry on any platform. From 6d53a7b68fd9d67f487b8e08948b12bb74d93fbd Mon Sep 17 00:00:00 2001 From: "TaduJR (via MelvinBot)" Date: Sat, 19 Sep 2026 06:16:41 +0000 Subject: [PATCH 5/6] Say location, not address, for the zero-distance trip rows The start waypoint falls back to raw coordinates when offline or when the reverse geocode returns nothing, so both rows may show coordinates rather than an address. Co-authored-by: TaduJR --- .../new-expensify/reports-and-expenses/Distance-Expenses.md | 2 +- 1 file changed, 1 insertion(+), 1 deletion(-) diff --git a/docs/articles/new-expensify/reports-and-expenses/Distance-Expenses.md b/docs/articles/new-expensify/reports-and-expenses/Distance-Expenses.md index 584ad54a7790..e0e9e7dc5dd0 100644 --- a/docs/articles/new-expensify/reports-and-expenses/Distance-Expenses.md +++ b/docs/articles/new-expensify/reports-and-expenses/Distance-Expenses.md @@ -187,7 +187,7 @@ The pencil **Edit** icon does not appear on a very short trip, such as one you s ## What happens if I tap **Stop** without moving? -The trip stays on screen with a distance of 0.00, your current address shown under both **Start** and **Stop**, and the **Resume** and **Save** buttons available. Tap **Resume** to keep recording from where you are, or tap the trash icon next to the distance counter and confirm to discard the trip. +The trip stays on screen with a distance of 0.00, your current location shown under both **Start** and **Stop**, and the **Resume** and **Save** buttons available. Tap **Resume** to keep recording from where you are, or tap the trash icon next to the distance counter and confirm to discard the trip. A trip with a distance of 0.00 can't be turned into an expense. Tapping **Save** shows a **Can't create expense** message. Tap **Got it** to go back to the trip, then resume or discard it. From 4b988728b6eaa9a8bf485930a2d1afca4e84e45d Mon Sep 17 00:00:00 2001 From: "TaduJR (via MelvinBot)" Date: Sat, 19 Sep 2026 06:25:30 +0000 Subject: [PATCH 6/6] Scope the stop-without-moving FAQ to a new trip, say end location - Name the feature in the heading and scope it to a new trip: after Resume, stopping without moving drops the empty segment and returns to the earlier trip, so the 0.00 answer only holds for a trip you just started - Say updated end location, since a trim saved offline or with no geocode result stores coordinates rather than an address Co-authored-by: TaduJR --- .../new-expensify/reports-and-expenses/Distance-Expenses.md | 4 ++-- 1 file changed, 2 insertions(+), 2 deletions(-) diff --git a/docs/articles/new-expensify/reports-and-expenses/Distance-Expenses.md b/docs/articles/new-expensify/reports-and-expenses/Distance-Expenses.md index e0e9e7dc5dd0..e2618428e85c 100644 --- a/docs/articles/new-expensify/reports-and-expenses/Distance-Expenses.md +++ b/docs/articles/new-expensify/reports-and-expenses/Distance-Expenses.md @@ -181,11 +181,11 @@ The GPS receipt shows a map of your actual route driven, along with the total di ## Can I edit a GPS trip after I stop tracking? -Yes, as long as the trip is long enough to trim. After you tap **Stop**, tap the pencil **Edit** icon next to the distance counter to open the **Edit stop** screen. Drag the slider to move the end point back to an earlier stop along your recorded route — the map route and the **Total distance** value update live as you drag — then tap **Save**. The GPS screen then shows the trimmed distance and updated end address. To restore the full trip, open **Edit stop** again and drag the slider all the way to the right. Tapping **Resume** and **Stop** also resets any trim and shows the full trip again. +Yes, as long as the trip is long enough to trim. After you tap **Stop**, tap the pencil **Edit** icon next to the distance counter to open the **Edit stop** screen. Drag the slider to move the end point back to an earlier stop along your recorded route — the map route and the **Total distance** value update live as you drag — then tap **Save**. The GPS screen then shows the trimmed distance and updated end location. To restore the full trip, open **Edit stop** again and drag the slider all the way to the right. Tapping **Resume** and **Stop** also resets any trim and shows the full trip again. The pencil **Edit** icon does not appear on a very short trip, such as one you stop without driving anywhere, because there is nothing to trim. -## What happens if I tap **Stop** without moving? +## What happens if I start a GPS trip and tap **Stop** without moving? The trip stays on screen with a distance of 0.00, your current location shown under both **Start** and **Stop**, and the **Resume** and **Save** buttons available. Tap **Resume** to keep recording from where you are, or tap the trash icon next to the distance counter and confirm to discard the trip.