Product Requirements Document: Team Collaboration Hub

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Problem Statement

Teams currently face challenges in collaborating effectively on projects due to:

• Use of multiple disparate tools
• Difficulty tracking responsibilities and progress
• Scattered information across various platforms

User Stories

• As a team member, I want a single hub to see all active projects, so I can easily find relevant information and updates.
• As a project manager, I need to assign tasks and track their progress centrally, so I understand the status at a glance.
• As an external partner, I need clear access controls, so I only see information relevant to my contribution.
• As a team lead, I want to view collaboration metrics, so I can assess engagement and resource allocation.

Acceptance Criteria

• Users can access all project information from one dashboard.
• Task assignment and progress tracking are included.
• Information is searchable and organized by team/project.
• Access controls for internal/external users are configurable.
• Collaboration metrics are visible to managers and team leads.

Technical Considerations

• Integration with existing tools (e.g., calendar, document storage, communication platforms)
• Scalable architecture to support future external partners
• Secure authentication and authorization mechanisms
• Mobile and desktop compatibility

Success Metrics

• Reduction in time spent searching for information
• Increase in number of tasks managed and completed via the hub
• Positive user feedback (surveys, NPS)
• Adoption rate across internal teams
• Decreased use of non-integrated third-party tools