feat(knowledge): enable per-member access on every permission-scoped connector

Google Slides, Docs, Forms, Calendar, Gmail, Notion, Jira, Jira Service
Management, Box, Dropbox, monday, ClickUp, Asana, Salesforce, Linear,
DocuSign, and Zoom list only what the caller's own account can read, so
each now declares its listing caps and can sync per member. A shared
listing-scope error lets a connector report a folder, space, board, or
calendar the member cannot reach as a complete listing of nothing; Notion
and Asana report it from their typed errors, Dropbox from its 409, and
the Atlassian connectors also from an unreachable site. Google Docs and
Forms join the credential-group providers so their accounts can be
collected per person.

Author: waleedlatif1

apps/sim/connectors/asana/asana.ts

@@ -314,6 +314,8 @@ async function listWorkspaceProjects(
 export const asanaConnector: ConnectorConfig = {
   ...asanaConnectorMeta,
 
+  isListingScopeUnavailableError: (error) => error instanceof AsanaApiError && error.status === 404,
+
   listDocuments: async (
     accessToken: string,
     sourceConfig: Record<string, unknown>,

apps/sim/connectors/asana/meta.ts

@@ -10,6 +10,7 @@ export const asanaConnectorMeta: ConnectorMeta = {
 
   auth: { mode: 'oauth', provider: 'asana', requiredScopes: ['default'] },
 
+  permissionScopedListing: { capFieldIds: ['maxTasks'] },
   configFields: [
     {
       id: 'workspaceSelector',

apps/sim/connectors/box/meta.ts

@@ -14,6 +14,7 @@ export const boxConnectorMeta: ConnectorMeta = {
     requiredScopes: ['root_readwrite'],
   },
 
+  permissionScopedListing: { capFieldIds: ['maxFiles'] },
   configFields: [
     {
       id: 'folderId',

apps/sim/connectors/clickup/clickup.ts

@@ -4,7 +4,11 @@ import { isRecordLike } from '@sim/utils/object'
 import { fetchWithRetry, VALIDATE_RETRY_OPTIONS } from '@/lib/knowledge/documents/utils'
 import { clickupConnectorMeta } from '@/connectors/clickup/meta'
 import type { ConnectorConfig, ExternalDocument, ExternalDocumentList } from '@/connectors/types'
-import { parseTagDate } from '@/connectors/utils'
+import {
+  isListingScopeUnavailableError,
+  listingRequestError,
+  parseTagDate,
+} from '@/connectors/utils'
 import { clickupAuthorizationHeader, extractClickUpErrorMessage } from '@/tools/clickup/shared'
 
 const logger = createLogger('ClickUpConnector')
@@ -159,6 +163,8 @@ function getRequiredWorkspaceId(sourceConfig: Record<string, unknown>): string {
 export const clickupConnector: ConnectorConfig = {
   ...clickupConnectorMeta,
 
+  isListingScopeUnavailableError: isListingScopeUnavailableError,
+
   listDocuments: async (
     accessToken: string,
     sourceConfig: Record<string, unknown>,
@@ -181,7 +187,7 @@ export const clickupConnector: ConnectorConfig = {
     if (!response.ok) {
       const errorText = await response.text()
       logger.error('Failed to list ClickUp Docs', { status: response.status, error: errorText })
-      throw new Error(`Failed to list ClickUp Docs: ${response.status}`)
+      throw listingRequestError('Failed to list ClickUp Docs', response.status)
     }
 
     const data = (await response.json()) as Record<string, unknown>

apps/sim/connectors/clickup/meta.ts

@@ -13,6 +13,7 @@ export const clickupConnectorMeta: ConnectorMeta = {
     provider: 'clickup',
   },
 
+  permissionScopedListing: { capFieldIds: ['maxDocs'] },
   configFields: [
     {
       id: 'workspaceSelector',

apps/sim/connectors/docusign/meta.ts

@@ -16,6 +16,7 @@ export const docusignConnectorMeta: ConnectorMeta = {
 
   supportsIncrementalSync: true,
 
+  permissionScopedListing: { capFieldIds: ['maxEnvelopes'] },
   configFields: [
     {
       id: 'lookback',

apps/sim/connectors/dropbox/dropbox.ts

@@ -6,7 +6,9 @@ import type { ConnectorConfig, ExternalDocument, ExternalDocumentList } from '@/
 import {
   CONNECTOR_MAX_FILE_BYTES,
   ConnectorFileTooLargeError,
+  ConnectorListingScopeUnavailableError,
   htmlToPlainText,
+  isListingScopeUnavailableError,
   isSkippedDocument,
   markSkipped,
   parseTagDate,
@@ -170,6 +172,8 @@ function fileToStub(entry: DropboxFileMetadata): ExternalDocument {
 export const dropboxConnector: ConnectorConfig = {
   ...dropboxConnectorMeta,
 
+  isListingScopeUnavailableError: isListingScopeUnavailableError,
+
   listDocuments: async (
     accessToken: string,
     sourceConfig: Record<string, unknown>,
@@ -227,7 +231,13 @@ export const dropboxConnector: ConnectorConfig = {
           status: response.status,
           error: errorText,
         })
-        throw new Error(`Failed to list Dropbox folder: ${response.status}`)
+        /** Dropbox reports a path the caller cannot reach as 409 path/not_found. */
+        throw response.status === 409
+          ? new ConnectorListingScopeUnavailableError(
+              `Failed to list Dropbox folder: ${response.status}`,
+              response.status
+            )
+          : new Error(`Failed to list Dropbox folder: ${response.status}`)
       }
 
       data = await response.json()

apps/sim/connectors/dropbox/meta.ts

@@ -14,6 +14,7 @@ export const dropboxConnectorMeta: ConnectorMeta = {
     requiredScopes: ['files.metadata.read', 'files.content.read'],
   },
 
+  permissionScopedListing: { capFieldIds: ['maxFiles'] },
   configFields: [
     {
       id: 'folderPath',

apps/sim/connectors/gmail/meta.ts

@@ -16,6 +16,7 @@ export const gmailConnectorMeta: ConnectorMeta = {
     requiredScopes: ['https://www.googleapis.com/auth/gmail.modify'],
   },
 
+  permissionScopedListing: { capFieldIds: ['maxThreads'] },
   configFields: [
     {
       id: 'labelSelector',

apps/sim/connectors/google-calendar/google-calendar.ts

@@ -3,7 +3,12 @@ import { getErrorMessage } from '@sim/utils/errors'
 import { fetchWithRetry, VALIDATE_RETRY_OPTIONS } from '@/lib/knowledge/documents/utils'
 import { DEFAULT_MAX_EVENTS, googleCalendarConnectorMeta } from '@/connectors/google-calendar/meta'
 import type { ConnectorConfig, ExternalDocument, ExternalDocumentList } from '@/connectors/types'
-import { parseMultiValue, parseTagDate } from '@/connectors/utils'
+import {
+  isListingScopeUnavailableError,
+  listingRequestError,
+  parseMultiValue,
+  parseTagDate,
+} from '@/connectors/utils'
 
 const logger = createLogger('GoogleCalendarConnector')
 
@@ -301,6 +306,8 @@ function eventToDocument(
 export const googleCalendarConnector: ConnectorConfig = {
   ...googleCalendarConnectorMeta,
 
+  isListingScopeUnavailableError: isListingScopeUnavailableError,
+
   listDocuments: async (
     accessToken: string,
     sourceConfig: Record<string, unknown>,
@@ -397,7 +404,7 @@ export const googleCalendarConnector: ConnectorConfig = {
         calendarId,
         error: errorText,
       })
-      throw new Error(`Failed to list Google Calendar events: ${response.status}`)
+      throw listingRequestError('Failed to list Google Calendar events', response.status)
     }
 
     const data = await response.json()