☕ Ghana Procurement Management System Java

A command-line procurement management system built in Java linking all 7 portfolio projects into one program.

By Frank Oduro · KSTU BSc Procurement & Supply Chain Management · Ghana 🇬🇭

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What It Does

One Java program. Seven procurement modules. All tied to real Ghana PPA Acts 663 & 914.

Module	What it does	Portfolio Link
📦 Inventory & EOQ	Calculate EOQ, safety stock, reorder point, ABC analysis	Project 4
⚠️ Supplier Scorecard	Weighted KPI scoring across delivery, quality, financial, compliance	Project 3
🔃 Purchase Orders	Create, view, approve POs with Ghana e-GP compliance	Project 1
📜 Contract Register	Draft and manage SLAs and framework agreements	Project 2
📊 Spend Analyzer	Category breakdown, portfolio value, spend dashboard	Project 5
🎯 Category Sourcing	Kraljic matrix, CIPS 7-step sourcing strategy	Project 6
🔒 Tender Risk Assessor	Acts 663 & 914 compliance checklist, risk rating	Project 7

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How to Run

# Compile
javac ProcurementSystem.java

# Run
java ProcurementSystem

Requires Java 11 or higher. No external dependencies.

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Sample Output

  ╔══════════════════════════════════════════════════════╗
  ║    GHANA PROCUREMENT MANAGEMENT SYSTEM  v1.0        ║
  ║    Frank Oduro · KSTU · Kumasi, Ghana 🇬🇭           ║
  ║    Built on: Java · Acts 663 & 914 · 7 Projects     ║
  ╚══════════════════════════════════════════════════════╝

  ══ MAIN MENU ══════════════════════════════
  [1] Inventory & EOQ Calculator    → Project 4
  [2] Supplier Scorecard Dashboard  → Project 3
  [3] Purchase Order Manager        → Project 1
  [4] Contract Register             → Project 2
  [5] Spend Analyzer                → Project 5
  [6] Category Sourcing Matrix      → Project 6
  [7] Tender Risk Assessor          → Project 7
  [8] Full Portfolio Summary
  [0] Exit

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EOQ Formula Used

EOQ = √(2DS / H)

D = Annual demand
S = Ordering cost per order
H = Holding cost per unit per year

Reorder Point = (Daily demand × Lead time) + Safety stock

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Supplier Scoring Weights

Dimension	Weight
On-time delivery	30%
Quality rejection rate	30%
Financial stability	20%
Regulatory compliance	20%

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Ghana PPA Compliance Thresholds

Method	Threshold
Request for Quotations	Up to GHS 50,000
Restricted Tendering	GHS 50,001 – 500,000
National Competitive Tender	GHS 500,001 – 5,000,000
International Competitive	Above GHS 5,000,000
Single Source	Any value — PPA Board approval required

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About

Built as part of the code-practice polyglot repo demonstrating Java OOP in a procurement context before KSTU lectures begin.

• 🌐 Portfolio
• 🐙 GitHub

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MIT License — free to fork and adapt. ⭐ Star appreciated.

Made in Kumasi, Ghana 🇬🇭