Admin changelist quick-wins + News thumbnail crash fix (#1346, Phase 1)

website/admin/artifact_admin.py

@@ -15,7 +15,9 @@ class ArtifactAdmin(admin.ModelAdmin):
 
     # search_fields are used for auto-complete, see:
     #   https://docs.djangoproject.com/en/3.0/ref/contrib/admin/#django.contrib.admin.ModelAdmin.autocomplete_fields
-    search_fields = ['title', 'forum_name']
+    # Includes author first/last name so artifacts are findable by who wrote them
+    # (Django auto-applies DISTINCT for the M2M join). Subclasses may extend this.
+    search_fields = ['title', 'forum_name', 'authors__first_name', 'authors__last_name']
 
     fieldsets = [
         (None,                      {'fields': ['title', 'authors', 'date']}),

website/admin/award_admin.py

@@ -44,6 +44,8 @@ class AwardAdmin(admin.ModelAdmin):
 
     ordering = ('-date',)
 
+    date_hierarchy = 'date'  # Year/month/day drill-down (awards are browsed by year)
+
     def get_fieldsets(self, request, obj=None):
         # Built at request time so reverse() can resolve the Publications admin URL.
         publications_url = reverse('admin:website_publication_changelist')

website/admin/grant_admin.py

@@ -9,7 +9,10 @@ class GrantAdmin(ArtifactAdmin):
 
     # search_fields are used for auto-complete, see:
     #   https://docs.djangoproject.com/en/3.0/ref/contrib/admin/#django.contrib.admin.ModelAdmin.autocomplete_fields
-    search_fields = ['title', 'date', 'forum_name']
+    # Dropped 'date' (string-searching a DateField is unhelpful); added PI/Co-PI
+    # (author) and sponsor name so grants are findable by people and funder.
+    search_fields = ['title', 'forum_name', 'authors__first_name',
+                     'authors__last_name', 'sponsor__name']
 
     # The list display lets us control what is shown in the default talk table at Home > Website > Grants
     # See: https://docs.djangoproject.com/en/dev/ref/contrib/admin/#django.contrib.admin.ModelAdmin.list_display
@@ -21,6 +24,7 @@ class GrantAdmin(ArtifactAdmin):
     autocomplete_fields = ['sponsor']
 
     ordering = ('-date',)  # sort by date, most recent first
+    date_hierarchy = 'date'  # Year/month/day drill-down by grant start date
 
     fieldsets = [
         (None,                      {'fields': ['title', 'authors']}),

website/admin/keyword_admin.py

@@ -7,6 +7,11 @@
 class KeywordAdmin(admin.ModelAdmin):
     list_display = ['keyword', 'project_count', 'publication_count']
 
+    # The keyword table had no search box; alphabetical ordering also groups
+    # near-duplicate tags (e.g. "Speech" / "speech") adjacently for cleanup.
+    search_fields = ['keyword']
+    ordering = ['keyword']
+
     def change_view(self, request, object_id, form_url='', extra_context=None):
         """Add projects and publications to the context. We then use this extra data in
         the change_form.html template to display the projects and publications that use this keyword.

website/admin/news_admin.py

@@ -12,8 +12,11 @@
 from django.utils.html import format_html # for formatting thumbnails
 from easy_thumbnails.files import get_thumbnailer # for generating thumbnails
 import os # for checking if thumbnail file exists
+import logging
 from website.admin.admin_site import ml_admin_site
 
+_logger = logging.getLogger(__name__)
+
 class YearListFilter(admin.SimpleListFilter):
     title = 'year' # a label for our filter
     parameter_name = 'year' # you can put anything here
@@ -42,6 +45,12 @@ class NewsAdmin(ImageCroppingMixin, admin.ModelAdmin):
     # Add a filter to the right sidebar that allows us to filter by year
     list_filter = (YearListFilter, 'project')
 
+    # Search by headline or author name (News previously had no search box).
+    search_fields = ['title', 'author__first_name', 'author__last_name']
+
+    # Year/month/day drill-down at the top of the changelist (News is date-driven).
+    date_hierarchy = 'date'
+
     # Define 'author' as an auto-complete field. We must then also define "search_fields"
     # in PersonAdmin or we'll receive a Django error
     autocomplete_fields = ['author']
@@ -51,12 +60,18 @@ class NewsAdmin(ImageCroppingMixin, admin.ModelAdmin):
 
     def get_display_thumbnail(self, obj):
         if obj.image and os.path.isfile(obj.image.path):
-            # Use easy_thumbnails to generate a thumbnail
-            thumbnailer = get_thumbnailer(obj.image)
-            thumbnail_options = {'size': (NEWS_THUMBNAIL_SIZE[0], NEWS_THUMBNAIL_SIZE[1]), 'crop': True}
-            thumbnail_url = thumbnailer.get_thumbnail(thumbnail_options).url
-
-            return format_html('<img src="{}" height="50" style="border-radius: 5%;"/>', thumbnail_url)
+            try:
+                # Use easy_thumbnails to generate a thumbnail
+                thumbnailer = get_thumbnailer(obj.image)
+                thumbnail_options = {'size': (NEWS_THUMBNAIL_SIZE[0], NEWS_THUMBNAIL_SIZE[1]), 'crop': True}
+                thumbnail_url = thumbnailer.get_thumbnail(thumbnail_options).url
+
+                return format_html('<img src="{}" height="50" style="border-radius: 5%;"/>', thumbnail_url)
+            except Exception:
+                # A single corrupt/unreadable image must not 500 the entire News
+                # changelist (the column is rendered for every row).
+                _logger.warning("Could not generate admin thumbnail for News id=%s", obj.pk, exc_info=True)
+                return 'No Thumbnail'
         return 'No Thumbnail'
 
     get_display_thumbnail.short_description = 'Thumbnail'

website/admin/photo_admin.py

@@ -7,5 +7,8 @@
 class PhotoAdmin(ImageCroppingMixin, admin.ModelAdmin):
     list_display = ('admin_thumbnail', 'caption', 'alt_text', 'get_resolution_as_str',
                     'cropping', 'picture')
-
+
+    # Photos had no search box; search caption/alt text and the owning project.
+    search_fields = ['caption', 'alt_text', 'project__name']
+
     list_per_page = 20 # changes how many images to show on a single admin page

website/admin/position_admin.py

@@ -8,6 +8,10 @@
 class PositionAdmin(admin.ModelAdmin):
     """Note: We do not want users to edit positions directly. Instead, we want them to edit people and projects.
        See PositionInline in PersonAdmin"""
+    # Needed for autocomplete/search to filter rather than return everything;
+    # the get_search_results override below builds on this base.
+    search_fields = ['person__first_name', 'person__last_name', 'title']
+
     def get_model_perms(self, request):
         """
         Return empty perms dict thus hiding the model from admin index.

website/admin/poster_admin.py

@@ -13,7 +13,12 @@ class PosterAdmin(ArtifactAdmin):
 
     # search_fields are used for auto-complete, see:
     #   https://docs.djangoproject.com/en/3.0/ref/contrib/admin/#django.contrib.admin.ModelAdmin.autocomplete_fields
-    search_fields = ['title', 'date']
+    # Was ['title', 'date'] — string-searching a DateField is unhelpful; search
+    # venue and author instead (matches the other artifact admins).
+    search_fields = ['title', 'forum_name', 'authors__first_name', 'authors__last_name']
+
+    ordering = ('-date',)  # Poster had no default sort; newest first like its siblings
+    date_hierarchy = 'date'  # Year/month/day drill-down
 
     def get_changeform_initial_data(self, request):
         """

website/admin/project_admin.py

@@ -48,7 +48,9 @@ class GrantInline(admin.TabularInline):
 
 @admin.register(Project, site=ml_admin_site)
 class ProjectAdmin(ImageCroppingMixin, admin.ModelAdmin):
-    search_fields = ['name']  # allows you to search by the name of the project
+    # Search by name plus the research-area facets editors think in (umbrella, keyword).
+    search_fields = ['name', 'short_name', 'project_umbrellas__name', 'keywords__name']
+    ordering = ('name',)  # deterministic alphabetical sort (matched the autocomplete already)
     inlines = [GrantInline, BannerInline, PhotoInline, ProjectRoleInline]
 
     # The list display lets us control what is shown in the Project table at Home > Website > Project

website/admin/project_umbrella_admin.py

@@ -11,6 +11,8 @@ class ProjectInline(admin.TabularInline):  # or admin.StackedInline
 @admin.register(ProjectUmbrella, site=ml_admin_site)
 class ProjectUmbrellaAdmin(admin.ModelAdmin):
     list_display = ('name', 'short_name', 'project_count')
+    search_fields = ['name', 'short_name']
+    ordering = ('name',)
     inlines = [ProjectInline]
 
     def formfield_for_manytomany(self, db_field, request=None, **kwargs):

website/admin/publication_admin.py

@@ -47,6 +47,13 @@ class Media:
     # default the sort order in table to descending order by date
     ordering = ('-date',)
 
+    # Extend the ArtifactAdmin default (title/forum/authors) with book title and DOI.
+    search_fields = ['title', 'forum_name', 'book_title',
+                     'authors__first_name', 'authors__last_name', 'doi']
+
+    # Year/month/day drill-down for this large, date-ordered table.
+    date_hierarchy = 'date'
+
     list_filter = (PubVenueTypeListFilter, PubVenueListFilter)
 
     # add in auto-complete fields 

website/admin/sponsor_admin.py

@@ -22,6 +22,8 @@ class SponsorAdmin(ImageCroppingMixin, admin.ModelAdmin):
     # In this case, the admin will search the 'name' and 'short_name' fields of the Sponsor model.
     search_fields = ['name', 'short_name']
 
+    ordering = ('name',)  # deterministic alphabetical sort (none was defined)
+
     def total_funding(self, obj):
         return obj.grant_set.aggregate(total_funding=Sum('funding_amount'))['total_funding']
     total_funding.short_description = 'Total Funding'

website/admin/talk_admin.py

@@ -22,7 +22,8 @@ class TalkAdmin(ArtifactAdmin):
 
     # search_fields are used for auto-complete, see:
     #   https://docs.djangoproject.com/en/3.0/ref/contrib/admin/#django.contrib.admin.ModelAdmin.autocomplete_fields
-    search_fields = ['title', 'forum_name']
+    # Includes speaker (author) name so talks are findable by who gave them.
+    search_fields = ['title', 'forum_name', 'authors__first_name', 'authors__last_name']
 
     # This auto-complete field is not working
     # See: https://github.com/makeabilitylab/makeabilitylabwebsite/issues/1093#issuecomment-2423843958
@@ -42,6 +43,7 @@ class TalkAdmin(ArtifactAdmin):
 
     ordering = ('-date',)  # Sort talks by date in descending order
     list_filter = ('talk_type',)  # Add a filter for the talk type
+    date_hierarchy = 'date'  # Year/month/day drill-down at the top of the list
 
     def get_changeform_initial_data(self, request):
         """

website/admin/video_admin.py

@@ -16,11 +16,12 @@ class VideoAdmin(admin.ModelAdmin):
     # search_fields are used for auto-complete, see:
     #   https://docs.djangoproject.com/en/3.0/ref/contrib/admin/#django.contrib.admin.ModelAdmin.autocomplete_fields
     # Jon's note (Dec 16, 2025): We cannot use 'get_video_host_str' here because search_fields requires actual model fields.
-    search_fields = ['title', 'video_url', 'date', 'caption']
-    # search_fields = ['title']
+    # Dropped 'date' (string-searching a DateField is unhelpful) and added project name.
+    search_fields = ['title', 'video_url', 'caption', 'projects__name']
 
     # default the sort order in table to descending order by date
     ordering = ('-date',)
+    date_hierarchy = 'date'  # Year/month/day drill-down
 
     def display_projects(self, obj):
         return ", ".join([project.name for project in obj.projects.all()])

website/tests/test_admin_changelist.py

@@ -0,0 +1,100 @@
+"""
+Phase 1 admin changelist quick-wins (#1083, from the #1082 admin audit).
+
+Two kinds of coverage:
+  1. A regression test for the News changelist thumbnail, which previously had
+     no exception guard — a single corrupt/unreadable image would 500 the whole
+     list page.
+  2. Lightweight config assertions that lock in the search / ordering /
+     date_hierarchy added across the content admins, so they can't silently
+     regress.
+"""
+
+from django.core.files.base import ContentFile
+
+from website.models import News
+from website.admin.admin_site import ml_admin_site
+from website.admin.news_admin import NewsAdmin
+from website.admin.keyword_admin import KeywordAdmin
+from website.admin.publication_admin import PublicationAdmin
+from website.admin.talk_admin import TalkAdmin
+from website.admin.poster_admin import PosterAdmin
+from website.admin.video_admin import VideoAdmin
+from website.admin.grant_admin import GrantAdmin
+from website.admin.award_admin import AwardAdmin
+from website.admin.project_admin import ProjectAdmin
+from website.admin.project_umbrella_admin import ProjectUmbrellaAdmin
+from website.admin.photo_admin import PhotoAdmin
+from website.admin.position_admin import PositionAdmin
+from website.admin.sponsor_admin import SponsorAdmin
+from website.tests.base import DatabaseTestCase
+
+
+class NewsAdminThumbnailRobustnessTests(DatabaseTestCase):
+    """A corrupt image must not crash the News changelist (#1082 audit)."""
+
+    def test_corrupt_image_returns_placeholder_instead_of_raising(self):
+        news = self.make_news_item(title="Corrupt image news")
+        # Write non-image bytes so os.path.isfile() passes (the file exists) but
+        # easy_thumbnails raises InvalidImageFormatError when it tries to render.
+        news.image.save("not_an_image.jpg",
+                        ContentFile(b"definitely not an image"), save=False)
+        self.addCleanup(lambda: news.image.delete(save=False))
+
+        admin = NewsAdmin(News, ml_admin_site)
+        # Must not raise; the guard returns the same placeholder as the no-image case.
+        self.assertEqual(admin.get_display_thumbnail(news), 'No Thumbnail')
+
+
+class AdminChangelistConfigTests(DatabaseTestCase):
+    """Lock in the Phase 1 search / ordering / date_hierarchy additions."""
+
+    def test_author_and_venue_search_on_artifacts(self):
+        for admin_cls in (PublicationAdmin, TalkAdmin, PosterAdmin):
+            self.assertIn('authors__last_name', admin_cls.search_fields,
+                          f"{admin_cls.__name__} should be searchable by author")
+            self.assertEqual(admin_cls.date_hierarchy, 'date',
+                             f"{admin_cls.__name__} should have a date drill-down")
+
+    def test_poster_no_longer_string_searches_date(self):
+        self.assertNotIn('date', PosterAdmin.search_fields)
+        self.assertEqual(PosterAdmin.ordering, ('-date',))
+
+    def test_video_search_and_hierarchy(self):
+        self.assertNotIn('date', VideoAdmin.search_fields)
+        self.assertIn('projects__name', VideoAdmin.search_fields)
+        self.assertEqual(VideoAdmin.date_hierarchy, 'date')
+
+    def test_grant_searchable_by_person_and_sponsor(self):
+        self.assertIn('authors__last_name', GrantAdmin.search_fields)
+        self.assertIn('sponsor__name', GrantAdmin.search_fields)
+        self.assertNotIn('date', GrantAdmin.search_fields)
+        self.assertEqual(GrantAdmin.date_hierarchy, 'date')
+
+    def test_award_date_hierarchy(self):
+        self.assertEqual(AwardAdmin.date_hierarchy, 'date')
+
+    def test_news_has_search_and_hierarchy(self):
+        self.assertIn('author__last_name', NewsAdmin.search_fields)
+        self.assertEqual(NewsAdmin.date_hierarchy, 'date')
+
+    def test_keyword_search_and_ordering(self):
+        self.assertEqual(KeywordAdmin.search_fields, ['keyword'])
+        self.assertEqual(KeywordAdmin.ordering, ['keyword'])
+
+    def test_project_search_and_ordering(self):
+        self.assertIn('project_umbrellas__name', ProjectAdmin.search_fields)
+        self.assertEqual(ProjectAdmin.ordering, ('name',))
+
+    def test_project_umbrella_search_and_ordering(self):
+        self.assertEqual(ProjectUmbrellaAdmin.search_fields, ['name', 'short_name'])
+        self.assertEqual(ProjectUmbrellaAdmin.ordering, ('name',))
+
+    def test_photo_search(self):
+        self.assertIn('project__name', PhotoAdmin.search_fields)
+
+    def test_position_search(self):
+        self.assertIn('person__last_name', PositionAdmin.search_fields)
+
+    def test_sponsor_ordering(self):
+        self.assertEqual(SponsorAdmin.ordering, ('name',))