Organizing notes

Promotion checklist

Before

• ❏ Facebook event

• ❏ Update Calendar (ask Olivier)

• ❏ Announce on mailing list

• ❏ Announce on twitter

• ❏ Announce on slack

• ❏ Contact bar sponsor to make arrangements

A few days before

• ❏ Reminder on twitter

• ❏ Reminder on facebook

On the day

• ❏ Reminder on twitter

• ❏ Reminder on facebook

• ❏ Reminder on the mailing list (just a reply to bump the thread is enough)

• ❏ Reminder on slack

Venues

This information is out-dated…​

Notman

• Room information: http://notman.org/notman-hall/

• Contact: Noah Redler, noah@notman.org or Matthew Conti, matt@notman.org

• Organizer need to provide credit card information

Logistics

• Projector is usually at #211 (2nd floor, on the left then last office on the right) guarded by someone until we arrive

• Prepare heads-up time to setup the room, it’s our responsibility

• Write on the room and instructions to get there on the flip chart at Notman’s entrance corridor

• Write which big room we are in on the 3rd floor whiteboard

• If you don’t have enough chair or tables go check the other reception room they usually have some on the walls

• Plan time for tear-down and cleanup, it’s our responsibility

• Make sure to give back the projector when you leave

• Make sure it’s clean otherwise the credit card can get charged

To tell the presenter

• Projector is VGA 1024x768

Google

• Contact: Etienne Bergeron, etienne.bergeron@gmail.com

To tell the presenter

• Projector is usually unmanageable. Bring all the adapters you have and plan for 'borrowed computer' presentation (slides w/ solution in a PDF).

UQAM

• Contact: Alex Rimthong does all the magic, rimthong@gmail.com