Expensify · MelvinBot · Sep 17, 2026
@@ -171,6 +171,7 @@ Outstanding reports are automatically reassigned to the new approver, with no pr
 
 - **You change an approver in a workflow:** reports pending with the previous approver move to the new approver.
 - **You remove an approver from the workspace:** if you remove a member who is an approver on pending reports, those reports are reassigned to the **workspace owner**.
+- **An approver leaves the workspace:** when a member removes themselves, reports pending with them are reassigned to the **workspace owner**. Expensify warns them before they leave, including when the reports were routed to them with **Change approver** rather than through the workspace's approval workflow. Learn how to [leave a workspace](/articles/new-expensify/workspaces/Leave-a-Workspace).
 - **You shorten an approval chain:** if you remove a downstream approver from a chain, reports already partway through move to the appropriate remaining approver. For example, in an Alice → Bob → Claire chain where Bob has already approved and you remove Claire, the report returns to Bob for final approval.
 - **The workflow changes through an integration:** the same reassignment happens when the workflow changes through an HR integration such as Gusto or TriNet, or through a bulk member update. In that case, the report's system message indicates the change came from the integration rather than from a specific person.
 

@@ -0,0 +1,78 @@
+---
+title: Leave a Workspace
+description: Learn how to leave a workspace in New Expensify and what each leave confirmation message means before you go.
+keywords: [New Expensify, leave workspace, leave a workspace, remove myself from a workspace, leave workspace approver, approval workflow, reports waiting for my approval, change approver, workspace member, workspace owner, reimburser, preferred exporter, technical contact]
+internalScope: Audience is workspace members, workspace admins, and auditors who want to remove themselves from a workspace. Covers how to leave a workspace and what each leave confirmation message means. Does not cover removing other members, deleting a workspace, or transferring workspace ownership.
+contentType: task
+platform: new-expensify
+---
+
+# Leave a Workspace
+
+If you no longer need access to a workspace, you can remove yourself from it. Before you leave, Expensify shows a confirmation message explaining what you'll lose and who takes over the responsibilities assigned to you. Leaving a workspace doesn't delete it, and a workspace admin can invite you back later.
+
+## Who can leave a workspace
+
+Any workspace member, workspace admin, or auditor can leave a workspace they don't own.
+
+The workspace owner can't leave their own workspace. To remove yourself as the owner, transfer ownership to another admin first, or delete the workspace instead. Learn how to [transfer workspace ownership](/articles/new-expensify/workspaces/Managing-Workspace-Members) or [delete a workspace](/articles/new-expensify/workspaces/Delete-a-Workspace).
+
+You also can't leave a workspace while you're set as its reimburser. See the confirmation messages below for what to do first.
+
+## How to leave a workspace from the Workspaces list
+
+1. In the navigation tabs (on the left on web, on the bottom on mobile), click **Workspaces**.
+2. Select the three dots **(⋮)** next to the workspace you want to leave.
+3. Choose **Leave**.
+4. Read the confirmation message, then click **Leave**.
+
+To stay in the workspace instead, click **Cancel**.
+
+## How to leave a workspace from the workspace Overview page
+
+1. In the navigation tabs (on the left on web, on the bottom on mobile), go to **Workspaces > [workspace name] > Overview**.
+2. Click **More**.
+3. Choose **Leave**.
+4. Read the confirmation message, then click **Leave**.
+
+## What each leave confirmation message means
+
+The confirmation window is titled **Leave [workspace name]?**. You'll see one message, based on the highest-priority responsibility you hold in that workspace, in this order:
+
+- **Reimburser** – "You can't leave this workspace as the reimburser. Please set a new reimburser in Workspaces > Make or track payments, then try again." This message has a single **Got it** button and doesn't let you leave. Assign a new reimburser, then try again.
+- **Technical contact** – You'll be replaced as the technical contact by the workspace owner.
+- **Preferred exporter** – You'll be replaced as the preferred exporter by the workspace owner.
+- **Approver** – You'll be replaced in the approval workflow by the workspace owner.
+- **Workspace admin** – You won't be able to manage the workspace's settings.
+- **Auditor** – You won't be able to view the workspace's reports and settings.
+- **Member** – You won't be able to submit expenses to the workspace.
+
+## When you see the approver message
+
+You see the approver message if either of the following is true:
+
+- You're set as an approver in the workspace's approval workflow.
+- At least one report in the workspace is currently waiting for your approval, even when you aren't part of the workspace's approval workflow. This includes a report a workspace admin routed to you with **Change approver**.
+
+Because those reports still need an approval before they can be paid, the message names the workspace owner as the person who replaces you. Learn more about [automatic approver reassignment](/articles/new-expensify/workspaces/Add-Approvals).
+
+## What happens after you leave a workspace
+
+- You lose the access your role gave you, so you can no longer submit expenses to the workspace or open its settings.
+- Reports that were waiting for your approval are reassigned to the workspace owner.
+- Expenses you already submitted stay with the workspace and remain visible to its admins and auditors.
+- A workspace admin can invite you back at any time.
+
+# FAQ
+
+## Why can't I leave my workspace?
+
+You're the workspace owner, or you're set as the workspace's reimburser. Owners don't see a **Leave** option at all — transfer ownership or delete the workspace instead. If you're the reimburser, you see a message asking you to assign a new reimburser first.
+
+## What happens to reports waiting for my approval when I leave a workspace?
+
+They're reassigned to the workspace owner, and a system message in each report confirms the reassignment. This is the same behavior that applies when a workspace admin removes an approver from the workspace.
+
+## Why do I see the approver message when I'm not in the approval workflow?
+
+At least one report in the workspace is still waiting for your approval — usually because a workspace admin routed it to you with **Change approver**. Expensify checks the reports actually pending with you, not only the workspace's configured approval workflow, so it can tell you those reports will move to the workspace owner.
@@ -68,6 +68,8 @@ If someone no longer needs access to your workspace, you can remove them individ
 
 **Note:** If you remove a member who is an approver on an Outstanding report, the workspace owner replaces them as the approver. Learn more about [automatic approver reassignment](/articles/new-expensify/workspaces/Add-Approvals).
 
+**Note:** Members can also remove themselves. When someone leaves a workspace, Expensify warns them first if reports are waiting for their approval. Learn how to [leave a workspace](/articles/new-expensify/workspaces/Leave-a-Workspace).
+
 ## Remove a Single Member
 
 1. Go to **Workspaces > [Workspace Name] > Members**.